VIII. ILLUSTRATING A REFERENCE BOOK

Where topic, expected market, and budgets permit, we are eager to illustrate Greenwood encyclopedias and reference books. Your acquisitions editor will discuss the number and type of illustrations with you, and details about them will be in your contract. Many reference works are not illustrated.

Permissions and Ordering

If you are responsible for supplying images for your work, you must get permission. See sample permission letter for the wording that we want you to use. See your contract rider for specifics if you are unsure as to whether you or Greenwood is supplying images.

In the case of certain large projects, we will assign a media editor who will work with you. In certain other cases, we will ask you to submit photographs or other artwork and reimburse you for your costs, if any, up to a certain limit. If you would prefer Greenwood to pay the bills directly, please submit the artwork, along with invoices and directions for payment, with your final manuscript. We cannot pay the invoices or reimburse you until your manuscript has been approved and you have submitted the artwork and invoices. You must stay within the budget assigned to you. If in doubt, please check with your editor.

It's important that you provide a list of the photos and illustrations that you wish to include at least a few months before your manuscript is complete. Do not wait to think about illustrations after you have finished writing. Although some adjustments may have to be made later, the earlier that your editor can see your list, especially if Greenwood is supplying "the art," the more time will be available for securing good images to enhance your work. Please use the template below, whether you will be supplying images or requesting them.

If you have photos for your work, please do not embed them within your text files They must be in separate electronic files or in hard copy.

We have full guidelines on formatting and obtaining photographs for reference projects, including suggested archives and methods for dealing with them in separate guidelines. Please ask your Greenwood editor to supply these Author-Provided Art Guidelines if you need them.