VI. STYLE SHEET AND HOW TO PREPARE YOUR MANUSCRIPT

Style Sheet

• For almost all style matters, unless otherwise noted, please use the 15th edition (the most recent) of The Chicago Manual of Style. Spelling should be in American English (we recommend Merriam Webster's Collegiate Dictionary).
• Please avoid the following: special pleading or bias, work that is dramatically longer or shorter than its assigned length, rhetorical questions, use of the first person.
• Acronyms, abbreviations, jargon, and specialist language should be defined, unless they are well known.
• Direct quotes should be used sparingly and must include an in-text citation (with page numbers) to the original source. Crosscheck citations in text, notes, and bibliographies for consistency in all details.
• All specific information, especially statistics, must be documented.
• Avoid sex-specific terminology and the use of "man" or "men" as the generic for human being. Don't use male or female pronouns to describe individuals or people in general; instead, use third person plural (e.g., their) whenever possible.
• Please give an individual's full name (including initials) on first usage. Thereafter, refer to both men and women by their last name.
• Please double-check the spelling of all proper nouns and to go over the manuscript several times. If you are in doubt, re-check dates and other facts. As your contract states, the author is responsible for the accuracy of the material. Greenwood does not fact check.
• The final version of the manuscript should be considered so; don't plan to submit additional material later unless your editor has okayed this. You will, however, be able to revise material at the copyediting review stage.

Reference and Bibliographic Style

It is important that further reading lists, notes, and bibliographies be consistently styled. Any style recommended in The Chicago Manual of Style, 15th edition, or generally accepted within your subject or discipline is acceptable if appropriate. Remember that librarians want full bibliographical information, including the publisher's name and place.

Here are examples of two standard bibliographic styles.

STYLE 1. Bibliography (with numbered endnotes, if needed.)

Numbered endnote example:

1. Michael Bennet, The Battle of Stoke (New York: Oxford University Press, 1995), 10-11.

(See Chicago Manual of Style, 15th ed., 2003, "Notes" section, 16.19-16.24.)

Bibliography:

• Book: Bennet, Michael. The Battle of Stoke: The Simnel Rebellion. New York: Oxford University Press, 1995.
• New Edition: Bennet, Michael. The Battle of Stoke: The Simnel Rebellion. 2nd ed. London: Stroud, 2002.
• Book/Two Authors: Bennet, Michael, and Michael Hicks. The Towton Campaign of 1461. New York: St. Martin's Press, 2001.
• Journal Article: Bennet, Michael. "The Battle of Bosworth." English Historical Review 55 (1991): 105-17.
• Editor: Bennet, Michael, ed. The Reign of Henry VII. Cambridge, MA: Harvard University Press, 1997.
• Book Chapter: Hicks, Michael. "The Court of Star Chamber under Henry VII." In Michael Bennet, ed. The Reign of Henry VII. Cambridge, Massachusetts: Harvard University Press, 1997, pp. 23-39.
• Web Site: Richard III Society. Merwin, Sharon. "Richard III and the Execution of the Duke of Buckingham." www.r3.org.

STYLE 2. Author-Date.

In-Text Citation Example:

The Battle of Stoke was unusually hard-fought for the era (Bennet 1995 ).
Bennet (2002) has found that the Battle of Stoke was unusually boring.

(See Chicago Manual of Style, 15th Ed., 2003, "Text Citations" section, 16.107-120.)

Reference List

• Book: Bennet, Michael. 1995. The Battle of Stoke: The Simnel Rebellion. New York: Oxford University Press.
• New Edition: 2002. Bennet, Michael. The Battle of Stoke: The Simnel Rebellion. 2nd ed. London: Stroud, 2002.
• Book/Two Authors: Bennet, Michael, and Michael Hicks. 2001. The Towton Campaign of 1461. New York: St. Martin's Press, 2001.
• Journal Article: Bennet, Michael. 1991. The Battle of Bosworth. English Historical Review 55: 105-17.
• Editor: Bennet, Michael, ed. 1997. The Reign of Henry VII. Cambridge, MA: Harvard University Press.
• Book Chapter: Hicks, Michael. 1997. "The Court of Star Chamber under Henry VII." In The Reign of Henry VII, ed. Michael Bennet, 23-39. Cambridge, MA: Harvard University Press.
• Web Site: Richard III Society. Merwin, Sharon. "Richard III and the Execution of the Duke of Buckingham." www.r3.org.

Formatting the Manuscript

The entire manuscript should be prepared using the same software, font, and type size. We prefer to receive files prepared in recent versions of MS Word or WordPerfect for PC. If you plan to prepare your manuscript using any other software, please check with your editor first.

We prefer that manuscripts be sent via e-mail attachments, but a CD may be mailed to us, if necessary. You no longer need to send a hard copy, unless you wish to.

1. Double-space your manuscript.
2. No automatic hyphenation. Don't right-justify text. Don't use hard returns in the body of an entry. Use the tab key, not the space bar, for paragraph indents.
3. Check statistical copy and tabular material for accuracy in placement for columns and alignment.
4. Check sources and notes to tables, figures, and illustrations and be sure all tables, figures, and illustrations are correctly numbered.
5. Use italics and bold features in your word processing program. Do not use underlines or all capital letters to indicate titles of works or to stress the importance of certain words—use italics.
6. Use one space after a sentence, not two.
7. Use your tab (tabulation) key, not your space bar, to create spaces for paragraph or other indentations.
8. Make frequent back ups of your entries. If contributors send you e-mail attachments or computer disks, be sure to back up the entries in case the disk or e-mail is lost. Always keep back-up disks and/or hard copies of your files when you send in the manuscript. We cannot be responsible for a lost manuscript.
9. Create a separate computer file for each chapter, group of letter sections, or letter section. Use simple, clear naming conventions, such as the first few words of a chapter title. For A-Z works, group entries by their letter beginnings, such as A, B, C, etc. For books of 200,000 words or less, you may group files by A-E, F-L, etc. For encyclopedia entries, do not submit each entry as a separate file.
10. Number the manuscript pages consecutively by using your word processing software.